Google Workspace and Gemini Help Federal Employees Create Faster

“Admins can easily set parameters, such as U.S.-only communication, and apply data loss prevention policies,” says Amal Muhsin, field solution architect with CDW Government. “With other platforms, getting to that level of compliance can be a much heavier lift.”

CDW Government provides end-to-end Google Workspace and Gemini AI support for federal clients, handling everything from design, rollout and security configurations to administrator training and custom services.

Services range from device provisioning and zero-touch deployment to specialized packaging, backed by a CDW Government team of specialists boasting certifications such as Google Partner, ChromeOS Administrator and Workspace Administrator.

The suite also helps agencies align with upcoming mandates such as the Cybersecurity Maturity Model Certification 2.0, which will require contractors and agencies to meet specific security benchmarks.

“This gets the government up to the same protocols that private defense contractors will be required to meet,” Williams says. “They’re not just saving money; they’re getting ahead of security compliance.”

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Gemini Puts Agencies’ Decades of Data to Use

Integrated across the Workspace ecosystem, Gemini supports tasks such as drafting emails, generating reports, analyzing documents and even creating videos — capabilities that are especially useful in federal environments, where documentation and communication are constant demands.

“AI was a scary word when it first came out; people thought it was coming to take their jobs,” Williams says. “But Gemini is there to make you better at your job. If you’re stuck writing a document or answering a request for information, it can give you a draft to work from.”

Gemini dramatically shortens the turnaround time for lengthy government solicitations.

“Agencies send out requests for information and requests for proposals daily, and those documents are often 20 to 30 pages long,” Muhsin says. “Gemini can pull from your past materials, summarize relevant content and generate a draft in minutes.”

Projects that used to take 90 days can now be done in a week or two, depending on the approval cycle.

A supporting tool, NotebookLM, acts as an intelligent repository that allows users to query their own data across Workspace.

“NotebookLM pulls from your historical files and answers questions based on what you’ve already written,” Muhsin says. “You can ask, ‘What did we submit for this project in 2005?’ and it will pull that answer from your data.”

The tool also responds to verbal queries via audio and generally helps users who might be buried in decades of documentation.

Gemini supports video creation through Google Vids, a new tool that allows nontechnical users to create professional-quality content without hiring outside vendors.

“If you spend an hour with it, you can build a full training module or presentation,” Muhsin says. “You don’t need to be a videographer.”

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The ability to quickly update training materials is particularly relevant for agencies affected by shifting regulations or leadership changes.

“When policies shift or new funding mandates come in, agencies need to update internal communications fast,” Williams says. “Instead of waiting weeks for new videos or rerecordings, they can edit segments in real time and publish immediately.”

The platform’s simplicity and real-time collaboration features help keep teams aligned regardless of location.

“You can collaborate offline or online, edit in real time, and everyone sees updates as they happen,” Muhsin says. “That’s critical for federal teams that span offices or work across different time zones.”

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Gemini Adopts a User’s Style Over Time

Agencies should emphasize function over fear when it comes to AI integration.

“The question isn’t whether Gemini will take your job,” Muhsin says. “It’s how it will make your job more efficient. It eliminates repetitive tasks so you can focus on things that add value to your department or agency.”

Gemini’s ability to learn a user’s tone and writing style with time reduces editing needs and further boosts productivity.

“It’s going to start sounding more and more like you,” Williams says. “Eventually, you’ll spend less time tweaking drafts and more time doing your work.”

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